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Community Donation Request
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Return Signature Form to:
Delafield Area Chamber of Commerce
Attn: Request for Donation
P.O. Box 180171 Delafield WI 53018
Please complete this Donation Request Form when requesting funds from the Delafield Area Chamber of Commerce. This form is a request only and does not guarantee a donation. Written requests must be received by the Chamber Office at least (10) business days prior to the next Chamber monthly board meeting.
Requests for financial support must:
- Be used in support of events that sustain chamber member businesses.
- Not be used for general operating expenses of an organization.
- Publically acknowledge the Chamber as providing support for the event.
- Be presented to the Chamber Board at a monthly board meeting.
Failure to complete the required documentation in its entirety may disqualify consideration of your request by the Delafield Chamber of Commerce, Board of Directors.
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Guidelines for preparing detailed documentation for request:
Part I: Prepare Signature Form and Supporting Backup to form:
- A written document containing a detailed narrative of exactly what the funds will be used for must accompany the signed Request for Donation Form.
- All documents must be received by the Chamber Director at least 10 business days before the date of the Board Meeting in which you plan to present a request for donation. (A minimum of 1 month prior.)
- The presentation to the Chamber Board should take no longer than 10-minutes.
- Using the documentation submitted to the Chamber, present an overview of the event.
- Indicate how event will be of benefit to Chamber business members.
- Identify how the chamber will be acknowledged/promoted for its financial support.
- Once the presentation to the Board is complete, you will be excused from the meeting.
- The Director will communicate the Board’s decision on your request following the meeting.
Part II. Donation Approval Procedures:
If the Board approves a monetary donation, please follow the procedures noted below:
- Applicant shall provide/send an invoice requesting the approved financial donation.
- Attached to the invoice, shall be copies of all supporting documentation (receipts).
- Mail the invoice(s) with supporting documentation to:
Delafield Chamber of Commerce
Attn: Donation Approval Process
P.O. Box 180171
Delafield, WI53018
- Should the Director have any questions about the invoice or supporting receipts you submit for reimbursement, you will be contacted for further assistance in this approval process.
- The Check will be mailed directly to the vendor or the applicant, depending on what is agreed between the requestor and Delafield Chamber. This step will complete the process.
*Please make sure your contact name, phone number and mailing address is correct on all forms, and invoices that you submit to the Delafield Chamber Office.
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Upcoming Events
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